Recruiting has changed significantly in recent years. The shortage of skilled workers and the associated development from an employer market to an applicant market mean that companies have to rethink and adapt their recruiting processes. Simply publishing a job posting and hoping that suitable candidates will approach the company is no longer sufficient. Instead, companies need to be proactive in the applicant market and approach candidates in a targeted manner in order to attract the best minds.
The candidate experience, i.e. the experience a candidate gains with the company during the entire recruiting process, plays a central role here. The goal is not only to find the best candidates, but also to convince them of the company, its vision and its values. For the recruiter, this means above all taking time to look after the candidates and requires a high level of communication skills and empathy.
An ERP system can support this by limiting the mapping of the recruiting process to the essential information, causing as little manual effort as possible, ensuring efficient communication options and offering fast contact points for candidates. In today's blog, we look at Odoo's recruitment module, which fulfills exactly these requirements.
The menu navigation is as slim as it is intuitive. Besides the overview of all job postings and applications, we also get to the reporting and the settings of the module.
The job overview gives us information about all job postings and their status. We can therefore see at a glance whether the job posting is currently vacant and published on the company's own website. In addition, it shows how many positions are available and how many applications have already been received for the job. In addition to the standard filter and grouping function, we can easily filter the jobs by assigned Company and the internal contact person. The configuration of individual jobs is done in two ways. Via "Edit" we edit the basic, predominantly internally relevant information, via "Job Description" we define the view on the website with activity focus, requirement profile and benefits.
Within the job configuration, we provide information on the company, work location, number of open positions, internal contact person and a short description of the most important contents. Furthermore, quick links help us to get to the information linked to the job as quickly as possible. Thus, we have the possibility to navigate to received applications, attached documents or the detailed job posting on the website. With an additional module, we can also generate links for marketing campaigns in different channels.
We configure the content description of the job on the website. In the process, the structure and design of each job posting can be customized using the website builder. Once the job posting has been customized, we can simply publish it on the job portal of our website using a slider. The "Apply now" button now takes our applicants to the application form and they can apply for the job posting conveniently and with just a few details.
The applications that reach us via our website as well as the applications that our users create manually can be found linked to the respective job or in the overview of all applications in the Recruitment module.
The applicant overview is done via a kanban view in the standard, but can also be displayed as a list view. The advantage of the kanban view is that we can customize and display our recruiting process using an individual stage definition. Thus, we can easily see in which status the respective applicant is and what the next steps are. Information, such as the job reference or the internal contact person, help us in the applicant overview to quickly assign the applications thematically. The display of the phone number enables us to contact the applicant quickly without having to open the data record first.
Even within an applicant record, Odoo limits itself to the essential information, such as contact information, job reference, internal contact person, salary requirements or a brief description of the person. Here we also find useful quick links. The shortcut to the calendar module helps us schedule appointments, such as job interviews. The link to the contract module is relevant as soon as we make a contract offer to the candidate or target the hiring process. Furthermore, we can assign the statuses we have defined or archive rejected candidates via the "Refuse" button.
Similar to other Odoo modules, there is a great advantage, especially in the Recruitment module, in the functionalities of the record history. Here we have the possibility to send emails to the applicant from Odoo to communicate directly with the applicant. Incoming e-mails are then automatically appended to the corresponding data record by Odoo, so that the communication that has taken place can be traced chronologically and clearly for each user at any time. Communication is further simplified by the option of storing e-mail templates in Odoo for specific objects and selecting them in the e-mail window. Tasks can be conveniently assigned to users by means of activity planning. This not only promotes efficient teamwork, but also increases self-organization.
In conclusion, we can state that by mapping our recruiting process using the Odoo Recruitment module, we do not have to deal with unnecessary manual efforts and can use our time for the most important resource in recruiting - the applicant. Integrated communication and fast contact options are an important basis for recruiters and applicants to ensure the best possible candidate experience, at least from a recruiting perspective.
To find out how recruiting in Odoo and the enhancement of the candidate experience can be made even more efficient by integrating automated CV parsing and AI-based matching, read our blog on our project with our partner Textkernel at our client ARTS.
Are you looking for a smart and user-friendly ERP system to map your recruiting processes? Then contact us now und wir beraten Sie sehr gern!
Sources: www.odoo.com, www.kununu.com