Odoo 13 - Module Recruitment

Making recruiting easy

Recruiting has changed a lot in the last few years. The shortage of skilled workers and the associated development from employer to applicant market means that companies must rethink and adapt their recruiting processes. Simply publishing a job advertisement and hoping that suitable candidates will come to the company is no longer enough today. Rather, companies have to be active in the recruitment market and approach candidates in a targeted manner in order to attract the best minds.

The candidate experience, meaning the experience that a candidate gains during the entire recruiting process with the company, plays a central role. The aim is not only to find the best candidates, but also to convince them of the company, its vision and its values. For the recruiter, this means above all taking time to look after the candidates and requires a high degree of communication skills and empathy.

An ERP system can support this by limiting the mapping of the recruiting process to the essential information, causing as little manual effort as possible, ensuring efficient communication possibilities and providing quick contact points for candidates. In today's blog we will deal with Odoo's Recruitment module, which meets exactly these requirements.

The menu navigation is as slim as it is intuitive. In addition to the overview of all job advertisements and applications, we also get to the module's reporting and settings.

Overview of all jobs
Overview of all jobs.

The job overview gives us an overview of all job postings and their status. We can therefore see at a glance whether the job advertisement is currently vacant and published on the company's own website. In addition, it shows how many positions are to be filled and how many applications have already been received for the job. In addition to the standard filter and grouping function, we can easily filter the jobs by assigned company and internal contact person. The configuration of individual jobs is done in two ways. Via "Edit" we edit the basic, mainly internally relevant information, via "Job Description" we define the view on the website with job focus, requirement profile and benefits.

The configuration of a job in Odoo
The configuration of a job in Odoo.

Within the job configuration we provide information about the company, place of work, number of open positions, internal contact person and a short description of the most important contents. Furthermore, quick links help us to get to the information associated with the job as quickly as possible. This enables us to navigate to received applications, attached documents or the detailed job advertisement on the website. With an additional module we can also generate links for marketing campaigns in different channels.

The configuration of a job on the website
The configuration of a job on the website.

We configure the content description of the job on the website. The structure and design of each job advertisement can be individually designed using a website builder. Once the job advertisement has been adapted, we can easily publish it in the job portal of our website using a slider. By clicking the "Apply now" button, our applicants are now taken to the application form and can apply for the job posting conveniently and with just a few details.

Online application via Odoo website
Online application via Odoo website.

The applications that reach us via our website as well as the applications that our users create manually can be found linked to the respective job or in the overview of all applications in the Recruitment module.

Overview of all applications
Overview of all applications.

The applicant overview is carried out in the standard system using a kanban view, but can also be displayed as a list view. The advantage of the kanban view is that we can adapt and display our recruiting process using an individual stage definition. This allows us to see at a glance what status the respective applicant is in and what the next steps are. Information, such as the job reference or the internal contact person, helps us to quickly allocate applications thematically in the applicant overview. The display of the telephone number enables us to contact the applicant quickly without first opening the data record.

The configuration of an applicant in Odoo
The configuration of an applicant in Odoo.

Even within an applicant data record Odoo limits itself to the essential information, such as contact information, job reference, internal contact person, salary requirements or a short description of the person. Here we also find useful quick links. The link to the calendar module helps us to plan appointments, such as job interviews. The link to the contract module is relevant as soon as we make a contract offer to the candidate or target the hiring process. Furthermore, we can assign the statuses defined by us or archive rejected candidates by clicking the "Refuse" button.

Similar to other Odoo modules, especially in the Recruitment module, a big advantage is the functionalities of the history of the data set. Here we have the possibility to send e-mails to the applicant from Odoo and thus to communicate directly with the applicant. Incoming e-mails are then automatically added to the corresponding data record by Odoo so that the communication is always chronologically and clearly comprehensible for each user. The communication is additionally simplified by the option to store e-mail templates object-related in Odoo and to select them in the e-mail window. By means of activity planning tasks can be assigned to the users comfortably. This not only promotes efficient teamwork, but also increases self-organization.

E-mail sending from Odoo to the applicant via e-mail template
E-mail sending from Odoo to the applicant via e-mail template.

In conclusion we can state that by mapping our recruiting process with the Odoo Recruitment module we do not have to deal with unnecessary manual efforts and can use our time for the most important resource in recruiting - the applicant. Integrated communication and quick contact possibilities are an important basis for recruiters and applicants to ensure the best possible candidate experience, at least from a recruiting point of view.

How recruiting in Odoo and the increase of the candidate experience can be made even more efficient by connecting an automated CV parsing and an AI-based matching, you can read in our blog about our project with our partner Textkernel at our client ARTS.

Are you looking for a smart and user-friendly ERP system to map your recruiting processes? Then contact us now and we will be happy to help you!

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Sources: www.odoo.com, www.kununu.com