Accounting in Odoo

The accounting and especially the bookkeeping of a company represent an extensive and complex field of activity. This complexity does not only arise from the multitude of accounting processes, but also from the interaction of many stakeholders, such as suppliers, customers, tax consultants, auditors and your internal experts. In addition, there is the challenge of mapping the accounting processes in your ERP system and linking them with accounting software such as DATEV. This is the only way to comply with the specifications for correct accounting, which are defined and demanded by the tax offices.

As a specialized and reliable partner for Odoo implementation and the mapping of complex business processes, we know your challenge and offer you a clever solution to support you in the mapping of your accounting transactions.

With the Accounting module, Odoo offers a modern accounting software, which simplifies the cooperation of your accountants, customers and suppliers, and in addition presents it clearly and comprehensibly. The module's dashboard gives you a quick overview of your finances. The narrow menu navigation also gives you access to detailed overviews of your incoming and outgoing invoices as well as extensive evaluations of your financial situation. With the help of our expertise for accounting processes in Odoo, we support you in configuring the Accounting module.

In addition, in cooperation with our partner syscoon GmbH, we offer you the possibility to conveniently export your booking records from Odoo to DATEV. The interface developed by syscoon offers all possibilities necessary for a proper export of bookings from Odoo to DATEV. The export file itself is structured in the DATEV standard format for ASCII import. A configuration in DATEV is therefore not necessary. The import can take place directly.

A major advantage over the XML interfaces is that the ASCII export not only takes into account incoming and outgoing invoices, but all bookings created in Odoo can be exported. As one of the most important features, since the beginning of 2016, the mandatory field of the fixed-entry indicator is required, without which an import can no longer take place. Furthermore, the export interface offers the possibility to select between gross and net export and to specify the journals to be exported. There is also the option to validate the entries. This makes it possible to have Odoo check whether the VAT rate set in an invoice matches the tax rate for the automatic account before creating entries.

The filling of the fields in the export, such as document field 1 and 2 or the posting text, can be adapted to your individual needs on request. The configuration of the additional information required for the export, such as whether the posting account is an automatic account or which tax key is used in DATEV for the tax rate, can be made in corresponding new fields in the accounts and tax rates. By installing the DATEV export interface, some fields necessary for the export are added to the posting lines. With postings already in the system these fields are not filled at first. Also here syscoon offers with a small migration tool appropriate remedy.

How important this topic is for companies is shown by the great interest of our customers in our complete solution for mapping their accounting processes. In 2019, we were already successful with our customers ARTS Group, W4 Marketing AG and DISTREX regarding the implementation of their accounting processes.

At our customer DISTREX, for example, we configured the accounting module, installed the syscoon modules for accounting export in DATEV and conducted the workshop with syscoon to configure the modules. In addition, we support DISTREX in the ongoing business by booking their business transactions in Odoo and carry out the accounting export for the customer.

This allows our customers to concentrate on their core business while reducing the effort and cost of their accounting activities.